Traduct Oy’s Privacy Statement

1 Controller

Traduct Oy

Läntinen Pitkäkatu 21–23 D

20100 Turku

Business ID 0613395-5

traduct@traduct.fi

www.traduct.fi 

2 Contact person in matters concerning the register

Turkka Kulmala, Managing Director/CEO

Läntinen Pitkäkatu 21–23 D

20100 Turku

tel. +358 2 2109300

turkka.kulmala@traduct.fi

3 Name of register

Traduct Oy’s customer and stakeholder register 

4 Purpose of processing personal data 

Managing, maintaining and developing customer accounts

and stakeholder relations and other connections, as well as

communication and marketing, including direct marketing,

opinion surveys and market research. 

Developing the website by analysing website traffic.

A separate agreement is made concerning the processing of

stakeholders’ data.

5 Data content of register

The following information is saved in the register:

The company’s name and contact details (visiting and

invoicing address, phone number and website), and invoicing

details.

The contact person’s name, contact details (address, phone

number and email address), and their title or position in the

organisation.

Data and behaviour of visitors to our website: web pages

visited, data on how the visitor arrived at the website and

from where. Visitor’s device data: browser and its settings,

language settings, IP address and geographical location.

6 Regular sources of data

Data has been obtained from the companies in the register or from

contact persons, websites and other public sources of information,

and by collecting data on visitors to our website.

7 Regular disclosure of data

Data is not regularly disclosed to outside parties unless agreed

separately with the customer.

The register data is saved and processed in the Microsoft cloud

service, whose servers are located within the EU.

8 Transfer of data outside the EU or EEA

In producing the service, Traduct can, within the limits laid down in

valid legislation, disclose information to its co-operation partners

who are obligated to process the data by law. If necessary, Traduct

can disclose the contact details of a customer’s contact person to

someone who has not been designated as a user of the register,

and vice versa, if such disclosure is required to produce the service.

Data contained in the register is not transferred outside the EU/EEA

without separate agreement.

9 Register protection principles

Traduct keeps the personal data in the register confidential. Only

employees who have the right to process customer data for their job

have the right to access the system containing customer data. Each

user has a personal user ID and password to access the system.

Data is compiled in databases that are protected by firewalls,

passwords and other technical means. Databases and their back-up

copies are located in locked spaces and can only be accessed by

certain previously designated persons.

10 Right of access

Data subjects have the right to inspect the data pertaining to them

that is saved in the personal data register.

11 Right to rectification

Data subjects have the right to review the data pertaining to them

that is saved in the personal data register and to demand the

rectification or erasure of data. Requests concerning the matter

must be delivered in person or in writing to the contact person

referred to in section 2.

12 Data retention period

The data is stored for as long as it is necessary with regard to its

processing purpose, e.g. the list of members on a mailing list is

retained for the duration of the mailing list.

In a client relationship, the data is stored for as long as the client

relationship lasts. The data will be erased within five years of the

client relationship ending or immediately when the client requests it.

13 Other rights related to personal data processing

Under section 30 of the Personal Data Act, data subjects have the

right to prohibit the controller from processing their personal data for

purposes of direct advertising, distance selling and other direct

marketing, as well as for market research and opinion polls. This

type of prohibition can be given to the contact person mentioned in

section 2 at any time.

Under the General Data Protection Regulation, data subjects have

the right to object to the processing of their personal data or to

request the restriction of processing and to lodge a complaint

concerning personal data processing with the supervisory authority.